Updating Taxes in Hotel Profiles and Events

Updating Taxes in Hotel Profiles and Events

The Taxes field in your Hotel Profile automatically applies the tax figure you enter to any events you attach the hotel to. However, it’s important to note how tax changes behave based on when the hotel is already linked to an event.

Key Points About Taxes in Hotel Profiles

Initial Setup:

  1. When a hotel is first attached to an event, the tax amount from the Hotel Profile flows into the event automatically.
  2. You can edit or remove the tax for the specific event later, if needed.

Changing the Tax in the Hotel Profile:

  1. If you update the Taxes field in the Hotel Profile, the new tax amount will only apply to future events the hotel is attached to.
  2. Existing events the hotel is already linked to will not automatically update with the new tax amount.

Updating Taxes for Existing Events

If a hotel's tax changes and you need to update the tax for events the hotel is already attached to, you must manually adjust the tax for each event. Here’s how:
  1. Log into Meetingmax.
  2. Navigate to the Hotel Profile for the hotel with the updated tax amount.
  3. Go to the 'Events' tab and open the Enabled event.
  4. Select the 'Show Hotels' dropdown, then choose the hotel.
  5. Navigate to the 'Taxes & Fees' tab.
  6. Click [Edit] next to the tax entry.
  7. Update the Amount field with the new tax value.
  8. Applying Taxes to Reservations - When editing the tax amount, you’ll see the option: 'Cascade this tax or fee to pre-existing reservations':
    1. If unchecked: The updated tax will only apply to newly created reservations made after the change. Pre-existing reservations in 'New' or 'Accepted' status will remain unchanged.
    2. If checked: The updated tax will apply to all reservations in 'New' and 'Accepted' status, as well as any new reservations created after the change.
Don’t forget to click [Save] to finalize the updates.

You will need to do this for each of your events already connected to this hotel.