How can I set up Sub-Block billing instructions for Front-End reservation?
In Meetingmax, we have the ability to configure unique billing instructions that reflect on the front end booking site for sub-block attendees. Many events have requirements for sub-block where billing instructions differ from the main block, such as Staff, VIP or Speaker attendees. Sub-block Billing Options, found within the admin panel of the sub-blocks section, allows for the creation of billing instructions unique to the attendees of this sub-block. If you do not see a Sub-block billing option, as seen below, please reach out to your Client Success Manager to have this option added to your site.
*The Sub-block Billing Options takes care of billed room nights. And works best when the hotel does not require a credit card when some of all of the room night charges are covered by the event.*
The options for configuration:
1. Select Billing - The attendee credit card requirement either "Credit Card Required" or "Credit Card Not Required."
2. # Of Free Nights Per Room - The number of room nights requiring a credit card or not requiring a credit card.
3. Hotel Billing Instructions - Allows for an explanation of the unique billing instructions for this sub-block to inform attendees during the booking process.
Example:
Group will be covering 3 nights rooms and tax, and the hotel does not required a credit card to make a booking when attendee books less than # of nights covered by the group.
The Booking Summary, reflects the total price of the room charges - noting that up to 3 nights of Room and Tax are to be paid for by the event. The credit card field is removed from the booking, as the guest would not be required to enter a credit card to guarantee their reservation.