How can I add a new Hotel?

Adding a new hotel is done in the [Hotels] tab, by clicking on the [Add New Hotel] button in the top right.

You will be taken to a screen that looks like the image below. The fields will be completely empty so you can input all of the necessary information. Below is an example of what can go in each field.

Below is a description of each field. Note that all fields that are required are denoted with an asterisk.

Enable: Check this box to allow the hotel to be added to individual events.

Hotel Details:

Taxes: Provide the tax percentage that will be added to the price of the room.
Phone #: Provide the phone number to contact the hotel's front desk.
Additional Fee per Night: Provide any additional fees per room night such as a Tourism Assessment Fee.
Resort Fee: Provide any additional resort fees per room night.
Star Rating: Select the rating of the hotel in the drop down.
Check In/Out Times: Displays the check-in & out times on the hotel profile for guests to see when reserving rooms.

In scrolling further down, you will see some text boxes, please see the description for each of these below:

Description: Provide a short overview of the hotel that will appear during Step 2 of the reservation process. This will be the first thing the guest will read about the hotel.

You will notice a 'maxAI' button here and next to some of the other text boxes. Leveraging ChatGPT APIs, this feature uses the hotel’s name and address as anchor points to generate captivating content for key sections such as Hotel Descriptions, Restaurant Details, Local Area Highlights, Hotel Services, and Room Types.

Email: Provide the email address for the individual at the hotel who will be processing reservations on a daily basis. This is the address that the system will use to send reminders of reservations (if that option is selected) and “Request for Change” as they are submitted by hotel guests.

Restaurants: Provide a list of all restaurants in or near the hotel.

Local Area: Provide information about the hotel's surrounding area such as distances to attractions and airports.

Hotel Services: Provide information about any services available at the hotel such as parking, indoor pool etc.

Room Reservation Agreement: Provide the room reservation agreement from the hotel.

After filling in all information for all required fields, click the [Save] button to begin adding images and amenities.

In the "Images" tab, drag and drop as many images as you would like to have shown on the Front-End for the hotel. Note the optimal image dimensions are 500px x 300px.

The order your images appear here will be the order they show up on the Front-End, so we highly recommend your first image for each property be a stand-out - something that will really grab the attendee's attention. Typically, you'd want this first picture to be of the hotel's front exterior.

Next add the amenities the hotel has to offer to guests. These can be selected from the pre-determined amenities listed or you can use the [Add Custom Amenity] option to add your own icon and amenity name. The hotel amenities will be seen by the guests on the Front-End.

Check out Icon Finder for free downloadable icons if you're adding a custom amenity. For a quick search, ensure you filter the 'Price' on the left hand column to 'Free'.

Finally, in the last tab, add any hotel-related internal notes you wish MCP users to be able to see.

Next you'll want to add your Room Types to the hotel - check out this article for steps.